Knowledge Base

ACC2000: Filter By Form or Selection Changes DataEntry Property

Article ID: 198948

Article Last Modified on 7/14/2004

APPLIES TO

This article was previously published under Q198948
Moderate: Requires basic macro, coding, and interoperability skills.

SYMPTOMS

When you use Filter By Selection or Filter By Form commands on a form that has its DataEntry property set to Yes, Microsoft Access changes the property setting to No so that it can display the filtered records.

This behavior is the same for both main forms and subforms.

CAUSE

Microsoft Access sets the DataEntry property of the form to False so that it can display the filtered records.

RESOLUTION

If you want to use your form only for data entry, you can do one of the following:
  • Use custom menus and toolbars with your form so that users cannot carry out the Filter By Form or Filter By Selection commands. This is the recommended method.
  • Use Visual Basic code or a macro in the Current event of the form to reset the DataEntry property to True. Although this method does work, it can slow down performance of your form when users click the Filter By Form or Filter By Selection commands.

MORE INFORMATION

Steps to Reproduce Behavior

  1. Start Microsoft Access and open the sample database Northwind.mdb.
  2. Use the AutoForm: Columnar Wizard to create a new form based on the Customers table.
  3. Switch to Design view and set the following properties of the form:

    PropertyValue
    AllowEditsNo
    AllowDeletionsNo
    AllowEdditionsYes
    DataEntryYes
  4. Save the form as AddCustomer, and then switch to Form view.
  5. On the Records menu, point to Filter, and then click Filter By Form.
  6. Select WA in the Region field.
  7. On the Filter menu, click Apply Filter/Sort. Note that the form displays existing records.
  8. Press CTRL+G to open the Immediate window.
  9. Type the following line in the Immediate window, and then press ENTER:
    ?Forms!AddCustomer.DataEntry
    Note that the value of the DataEntry property is False.

REFERENCES

For more information about the Current event, click Microsoft Access Help on the Help menu, type OnCurrent property in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Keywords: kbprb KB198948


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