Knowledge Base

PRJ: How to Send Workgroup Messages to Multiple Recipients

Article ID: 198352

Article Last Modified on 1/23/2007

Microsoft Project 2000 Standard Edition
Microsoft Project 98 Standard Edition
Microsoft Project 4.0 Standard Edition
Microsoft Project 4.1 Standard Edition
Microsoft Project 4.1a

This article was previously published under Q198352

SUMMARY

In Microsoft Project, you can not send workgroup messages directly to recipients other than the resources assigned to tasks. For example, you want to send a Team Assign message to a resource and to the manager of the resource. This article discusses how to send e-mail workgroup messages to recipients other than a resource assigned to a task.

MORE INFORMATION

To include additional recipients when you send e-mail workgroup messages, create a personal distribution list that includes the resource and all additional recipients of the workgroup messages. To do this, first create a personal distribution list. For more information about how to do this, see the "References" section later in this article.

Then, follow these steps:

In Microsoft Project, on the View menu, click Resource Sheet.
Select the resource that is included in the distribution list.
On the Project menu, click Resource Information.
On the General tab, in the Email field, type the name of the personal distribution list.
Click OK.

Workgroup messages for the resource will be sent to all recipients included in the personal distribution list.

NOTES:

When the resource responds to the workgroup messages, the additional recipients will not receive the replies.
We recommend that the additional recipients should not reply to messages sent to or from the resource.
Users of Lotus Notes and CC:Mail can create a mailing list. Refer to help in the appropriate client for instructions on creating a mailing list.

REFERENCES

For more information about personal address book and personal distribution lists, click Contents And Index on the Help menu in Microsoft Outlook, click the Index tab and type the following text:

Creating personal distribution list

and then double-click the Create A Personal Distribution List Topic. If you are unable to find the information you need, ask the Office Assistant.

For additional information about creating a personal distribution list, please see the following article in the Microsoft Knowledge Base:

129817 WIN95x: Creating Personal Distribution Lists in Microsoft Exchange

Additional query words: prj2000 4.00 4.10 4.10a

Keywords: kbhowto KB198352