Knowledge Base

OL2000: Preventing Reply All to Large Aliases

Article ID: 197544

Article Last Modified on 4/17/2006

Microsoft Outlook 2000 Standard Edition

This article was previously published under Q197544

SUMMARY

You may want to make the Reply All command unavailable if the reply message will be sent to an alias or distribution list with many members. This article describes two methods to accomplish this.

MORE INFORMATION

Method 1

Place the recipient addresses on the "Bcc:" line rather than the "To:" line. If a recipient chooses Reply To All, only you, the Sender, will receive the reply. To access the Bcc: line, click Bcc Field on the View menu.

Method 2

To design a new message form that does not provide the Reply All command, follow these steps:

On the File menu, point to New and click Mail Message.
On the Tools menu, point to Forms and click Design This Form.
Click the (Actions) tab.
Double-click the Reply To All line.
In the Form Action Properties dialog box, click to clear the Enabled check box, and then click OK.
On the Tools menu, point to Forms, and click Publish Form As.
In the Display Name field, type a name for your new form.
In the Look In list, click to select your Inbox, and then click Publish.
Close the form without saving.

To use your new form, on the Action menu, click your new form name at the bottom of the list. Those receiving your message will not have a Reply All button.

Method 3

You can also use a system policy to block access to the Reply All button and to any keyboard shortcut or menus that use the Reply All command. To do this, use command bar ID 355 in your system policy for Microsoft Outlook. For more information about how to use system policies to disable command bar items, see the following article in the Microsoft Office Resource Kit Web site:

http://www.microsoft.com/office/ork/2000/three/50t3_2.htm

Additional query words: OL2K

Keywords: kbhowto KB197544