OL2000: The Organize Feature May Not Produce Expected Results

MORE INFORMATION

The Organize feature can move messages to another folder or change the display color depending on the sender or recipient.

Using the Basic Functions of Organize

To access the Organize feature, on the Tools menu, click Organize.

If you click Using Colors, and apply the condition "Color Messages from John Doe in Red," Outlook searches for all messages where the From: line contains both the words "John" and "Doe."

For example, using the condition above, Outlook will display a message addressed as follows

   From: John Jones; Sam Smith; Jane Doe
				

in red, even though it does not meet the intended criteria.

Using the Additional Selection Criteria of Organize

1. On the Tools menu, click Organize, and click either Using Folders or Using Colors.
2. If you select Using Folders, click Rules Wizard on the Organize header. If you select Using Colors, click Automatic Formatting on the Organize header, click Add to create a new rule, click Condition, and then click the Advanced tab.

Additional selection criteria are now available.