XL98: How to Consolidate Multiple Worksheets to a Single Sheet

MORE INFORMATION

To Consolidate Data By Position

1. Enter the following data on Sheet1:

          A1:Letter B1:Code Number   C1:More Number
          A2:A      B2:50            C2:62
          A3:H      B3:99            C3:11
          A4:G      B4:86            C4:68
          A5:K      B5:18            C5:31
          A6:K      B6:67            C6: 9

2. Enter the following data on Sheet2:

          A1:Letter B1:Code Number   C1:More Number
          A2:M      B2:38            C2:17
          A3:H      B3:53            C3:25
          A4:G      B4:48            C4:18
          A5:C      B5:59            C5:53
          A6:K      B6:78            C6:97

3. Click the upper-left cell of the destination area for the consolidated data, in this example, click cell A1 on Sheet3.
4. On the Data menu, click Consolidate.
5. In the Function box, select the summary function you want Microsoft Excel to use to consolidate the data. In this example, use Sum.
6. In the Reference box, enter the source areas you want to consolidate. In this example, the first area is Sheet1!$A$1:$C$6 and the second area is Sheet2!$A$1:$C$6.
7. Click Add.
8. Repeat steps 6 and 7 for all source areas you want to consolidate.
9. Under Use labels in, click Top row and Left column (in this example there are labels both on the first row and also in the left column).
10. Click OK.

To Consolidate Data by Category

1. Enter the following Data On Sheet1:

         A2:A        B2:50          C2:62
         A3:H        B3:99          C3:11
         A4:G        B4:86          C4:68
         A5:K        B5:18          C5:31
         A6:K        B6:67          C6: 9
   
        A12:M       B12:38         C12:17
        A13:H       B13:53         C13:25
        A14:G       B14:48         C14:18
        A15:C       B15:59         C15:53
        A16:K       B16:78         C16:97

2. Click the upper-left cell of the destination area for the consolidated data, which would be cell A1 on Sheet2.
3. On the Data menu, click Consolidate.
4. In the Function box, select the summary function you want Microsoft Excel to use to consolidate the data. In this example, use Sum.
5. In the Reference box, enter the source areas you want to consolidate. The first area is Sheet1!$A$2:$C$6 and the second area is Sheet1!$A$12:$C$16.
6. Click Add.
7. Repeat steps 6 and 7 for all source areas you want to consolidate.
8. Under Use labels in, click Left column (in this example, there are labels in the left column).
9. Click OK.

NOTE: If you want Microsoft Excel to update your consolidation table automatically when the source data changes, select the Create Links To Source Data check box. You cannot create links when source and destination areas are on the same sheet.

Selecting Source Areas for a Consolidation Table

You specify the source areas of the data you want to summarize in the Reference box of the Consolidate dialog box. Use these guidelines to define source areas:

• When the sources and destination are on the same worksheet, use cell references.
• When the sources and destination are on different worksheets, use sheet and cell references.
• When the sources and destination are in different workbooks, use book, sheet, and cell references.
• When the sources and destination are in different workbooks in different locations on a disk, use the full path, book, sheet, and cell references. You can also type the complete path, workbook name, and sheet name for the source area. Type an exclamation point following the sheet name, and then type the cell reference or name of the source area.
• When the source area is a named range, use its name.

TIP: To enter a source definition without typing, click in the Reference box, and then select the source area.