How To Extract Information from Excel Sheet with DAO

MORE INFORMATION

If there is a column in your Excel spreadsheet that contains both text and numbers, the ISAM will not be able to correctly interpret which datatype it should be. Make sure that all the cells in a column are formatted to be the same datatype. For example, you might have following data in four columns in an Excel sheet:

   male   female children teens
   11     cc     78       ee
   22     xx     33       ff
   45     uu     56       oo
				

If you try to read the data through ISAM driver against the whole sheet, you will get the null values for first row. If you want to avoid this, create named ranges: one containing only the header information and another containing the data information. For example:

   named range 'myRange1' :
   male     female    children     teens

   named range 'myRange2' :
   11   cc   78   ee
   22   xx   33   ff
   45   uu   56   oo
				

Now you can connect to Excel and request information only from the particular named range. However, in one range, a particular column can contain only one type of data.

How to Create a Range

Follow these steps in order to create a range:

1. Highlight the data.
2. From the menu bar, click Insert, and then click Name.
3. Click Define, and then click Range name.

Note: The Refers to box will refer to your highlighted range. This should grow and shrink as data is inserted and deleted.

To retrieve your data, use the range name you just created for the table name in your select statement.

Excel Steps

1. Create the Excel file, test.XLS, with following data in sheet1:

      excel File : test.xls with the following entries:
   
           male  female    children   teens
            11    cc       78           ee
            22    xx       33           ff
            45    uu       56           oo
   					

2. Create the named range, myRange1 and myRange2, in the sheet containing the appropriate data.

         named range : myRange1
   
         male female children teens
   
         named range  : myRange2
   
         11     cc   78   ee
         22     xx   33   ff
         45     uu   56   oo
   
   					

Visual Basic Steps

1. Create a new standard EXE project called "DAO_EXCEL."
2. From the Project menu, click References, and then select the Microsoft DAO 3.5 Library check box.
3. Place a CommandButton on the form.
4. Paste the following code in the form code window:

         private Sub Command_click1
   
         im dbtmp As DAO.Database
         im tblObj As DAO.TableDef
         im rs As DAO.Recordset
   
         et dbtmp = OpenDatabase_
              ("<complete path>\test.xls", False, True, "Excel 8.0;")
   
         DoEvents
   
         Set rs = dbtmp.OpenRecordset("select * from `myRange2`")
         While Not rs.EOF
             For x = 0 To rs.Fields.Count - 1
                 Debug.Print rs.Fields(x).Value
             Next
             rs.MoveNext
         Wend
         End Sub
   
         Note the reverse apostrophe "`" while specifying the range
         name(myrange2).
   
   					

The following results are as expected:

  11
  cc
  78
  ee
  22
  xx
  33
  ff
  45
  uu
  56
  oo