WD: Printing a Range of Pages in a Multiple-Section Document |
Q189045
The information in this article applies to:
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Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
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Microsoft Word for Windows, versions 7.0, 7.0a
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Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
SUMMARY
In Word, you can create a multiple-section document with different page
numbering in each section. To specify a page or a range of pages to print,
you must supply both the page and section number of the range you want to
print. In a multiple-section document that contains more than a single page
1, Word cannot determine which "page 1" to print unless you also supply a
section number.
Word versions 6.0 and Later
To print a range of pages within a nonadjacent section or across sections,
use the following syntax in the Pages box:
p<page number>s<section number>-p<page number>s<section number>
For example, to print page 5 of section 3 through page 2 of section 4,
type p5s3-p2s4.
To print nonadjacent pages or nonadjacent sections, type the page and
section numbers, separated by commas (,). For example, to print
sections 3 and 5 (not section 4), type s3,s5. To print pages 2 through 5 of section 3 and pages 1 through 4
of section 5, type p2s3-p5s3,p1s5-p4s5.
For more information, choose the Help button in the Print dialog box
and then select the "Setting Printing Options" topic.
Word 2.x
To print pages 1 through 12 in section 3, type p1s3 and p12s3 in
the From and To boxes, respectively.
NOTE: The page numbers should correspond to the formatted page number
and not the physical page number in the document. You may need to
repaginate your document to determine the correct page numbers for
printing.
MORE INFORMATION
The steps to print a page or range of pages in Word are detailed
below.
To print a range of pages, steps appropriate to your version of Word.
Word 6.x, 7.x, 97
To print a page or range of pages in Word, follow these steps:
- Scroll to the page where you want to start printing, and click
anywhere within the margins.
- Note the page and section number as shown on the status bar as in
the following example:
Page 2 Sec 4
- Scroll to the last page you want to include in the print selection,
and click anywhere within the margins.
- Note the page and section number displaying on the status bar as in
the following example:
Page 1 Sec 5
- On the File menu, click Print.
- Under Page Range, select the Pages Option and then type the following
in the box:
2S4-1S5
- Click OK.
Word 2.x
These procedures assume that you are using the mouse and a keyboard. To use
the procedure with a keyboard only, refer to pages 276 and 277 of the
"Microsoft Word for Windows User's Reference," version 1.x or page 114 of
the "Microsoft Word for Windows User's Guide," version 2.x.
- From the Tools menu in Word 2.0, choose Repaginate Now. From the
Utilities menu Word 1.x, choose Repaginate Now.
- Scroll to the page where you want to start printing, and click
anywhere within the margins.
- Note the page and section number as shown on the status bar as in
the following example:
Pg 2 Sec 4
- Scroll to the last page you want to include in the print selection,
and click anywhere within the margins.
- Note the page and section number displaying on the status bar as in
the following example:
Pg 1 Sec 5
- On the File menu, click Print. In the Range box, select the Pages
option. In the From box, type the starting page number (from step 3),
an S for "section," and the section
number (from step 3). In the Pages box of Word 1.x, select the From
option, and enter the information as for version 2.0. For this example,
it should appear as follows:
2S4
- In the To box, type the ending page number (from step 5), an S for "section," and the section number
(from step 5). For this example, it should appear as follows:
1S5
- Click OK. Word prints the desired pages.
Priinting Non-Adjacent Pages
In Word 6.0 and later, you can print non-adjacent pages.
If you want to print non-adjacent pages in Word 2.x, you can obtain the
PrintRanges macro.
REFERENCES
"Microsoft Word User's Guide," version 6.0, pages 516-517
"Microsoft Word for Windows User's Guide," version 2.x, pages 114,
421-427
"Microsoft Word for Windows User's Reference," version 1.x, pages 274,
276-7
Additional query words:
wrong skipped skips left out incorrect contiguous discontiguous non-contiguous