MacXL: How to Use a UserForm for Entering Data

MORE INFORMATION

Creating a Custom UserForm

To create a custom UserForm, follow these steps:

1. Save and close any open workbooks, and then create a new workbook.
2. Type the following in Sheet1:

          A1: Name     B1: ID     C1: Phone
   					

3. Start the Visual Basic Editor (press OPTION+F11).
4. On the Insert menu, click UserForm.
5. Add three text box controls (TextBox1, TextBox2, and TextBox3) to the UserForm, and space them out vertically so that you can add a label control above each text box control.
6. Add three label controls (Label1, Label2, and Label3), one above each of the text box controls that you added.
7. Press F6 to display the Properties window.
8. Change the Caption properties for each of the Label controls to the following:

          Control   Caption property
          --------------------------
   
          Label1    Name
          Label2    ID
          Label3    Phone
   					

9. Add two command button controls (CommandButton1 and CommandButton2) to the UserForm.
10. Change the Caption properties for each of the CommandButton controls to the following:

           Control          Caption property
           ---------------------------------
    
           CommandButton1   Add Record
           CommandButton2   Exit

Sample Macro for Adding UserForm Data to a Worksheet

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To attach macro code to the controls on the UserForm, follow these steps:

1. Double-click the UserForm to display the code module that is associated with the UserForm.
2. Type the following code for the CommandButton1 Click event:

   Private Sub CommandButton1_Click()
       Dim LastRow As Range
       Dim response As Integer
   
       Set LastRow = Sheet1.Range("a65536").End(xlUp)
   
       LastRow.Offset(1, 0).Value = TextBox1.Text
       LastRow.Offset(1, 1).Value = TextBox2.Text
       LastRow.Offset(1, 2).Value = TextBox3.Text
   
       MsgBox "One record written to Sheet1"
   
       response = MsgBox("Do you want to enter another record?", _
           vbYesNo)
   
       If response = vbYes Then
           TextBox1.Text = ""
           TextBox2.Text = ""
           TextBox3.Text = ""
   
           TextBox1.SetFocus
   
       Else
           Unload Me
       End If
   
   End Sub
   					

3. Type the following code for the CommandButton2 Click event:

   Private Sub CommandButton2_Click()
       End
   End Sub
   					

4. On the Insert menu, click Module.
5. In this module, type the following code:

   Sub Show_UserForm()
       UserForm1.Show
   End Sub
   					

Using the UserForm for Data Entry

To use the UserForm, follow these steps:

1. In the Visual Basic Editor, click Close and Return to Microsoft Excel on the File menu.
2. Save the workbook.
3. Run the Show_UserForm macro (press OPTION+F8, and then double-click Show_UserForm in the list of macros).
   
   The UserForm is displayed, and you can start typing data in the three text boxes.
4. After you type the data, click Add Record.
   
   The data that you typed is placed in Sheet1 under the field headers in row 1.
5. When you are prompted about whether to add another record, click Yes to continue or No to close the UserForm.