XL98: Sample Macro to Remove User Name from Comment

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Preventing the User Name from Appearing in a Comment

To prevent the user name from appearing in a comment, use a Visual Basic for Applications macro to create the comment. To insert an empty comment in the active cell, follow these steps:

1. Start the Visual Basic Editor (press OPTION+F11) and type the following macro code in a new module (click Module on the Insert menu):

   Sub New_Comment()
   
       ActiveCell.AddComment ""
       ActiveCell.Comment.Visible = True
   
   End Sub
   					

2. Select a cell in a worksheet.
3. Run the New_Comment macro.
   
   Microsoft Excel inserts a new comment, without the user name, for the active cell.
4. Click in the text area of the comment, and then type the text of the comment.

Inserting a Blank Comment with a Gradient Fill

The following example macro inserts an empty comment for the active cell. This comment is formatted with a gradient fill pattern and uses a different AutoShape and an italic bold font face.

1. Type the following code in a module:

   Sub Fancy_Comment()
   
       ActiveCell.AddComment ""
       'Create the comment.
       ActiveCell.Comment.Visible = True
       ActiveCell.Comment.Shape.Select
   
       With Selection
          .ShapeRange.AutoShapeType = _       ' Set the AutoShape.
              msoShapeExplosion2
   
          .ShapeRange.Fill.PresetGradient _   ' Set background color.
              msoGradientHorizontal, 1, _
              msoGradientHorizon
   
          .Font.Name = "Arial"                ' Set the font.
          .Font.FontStyle = "Bold Italic"
       End With
   
   End Sub
   					

2. Select a cell in a worksheet.
3. Run the Fancy_Comment macro.
   
   Microsoft Excel inserts a new comment, without the user name, for the active cell.
4. Click the text area of the comment, and then type the text of the comment.

Displaying the Comment When the Pointer Is Over the Cell

After you run either of the macros in this article, the comment remains visible. You can display the comment only when you move the pointer over the red triangle in the top-right corner of the cell with the comment. To do this, follow these steps:

1. Hold down the CONTROL key and click the cell with the comment.
2. Click Hide Comment on the shortcut menu that appears.

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