OL98: How to Filter Junk and Adult Content E-Mail

MORE INFORMATION

Outlook bases its filtering for junk or adult content e-mail upon an internal list of terms and a list of specific e-mail addresses. You cannot modify the internal list of filtering terms, however Outlook maintains a list of e-mail addresses of senders of commercial or adult content; you can add to this list as you get unwanted e-mail messages.

When you add e-mail addresses to the Junk Senders list, Junk Senders.txt is created to store these entries. Adult Content Senders.txt is the file that stores the entries added to the Adult Content list.

There are also third-party filters that you can add to Outlook; these filters have the latest lists of commercial and adult content senders. For more information, see the Outlook Web site at:

To Automatically Move or Delete Messages Based on Content

1. From the Inbox folder, on the Tools menu, click Organize.
2. Click Junk E-Mail.
3. In the "Automatically <action> Junk messages" list, click to select "Move" and then click to select the destination folder from the list. Click Turn on.
4. In the "Automatically <action> Adult messages" list, click to select "Move" and then click to select the destination folder from the list. Click Turn on.

As Outlook receives messages it will move them to the specified folders if they contain content matching the internal list of terms. If you wish to color-code these messages rather than move them, select "Color" from the list and then select the color you wish to apply.

To Automatically Move or Delete Messages Based on Sender

1. Right-click a message from an unwanted sender, and on the shortcut menu point to Junk E-Mail.
2. Click either "Add to Junk Senders list" or "Add to Adult Content Senders list."

Outlook adds the sender of the e-mail to the selected list and takes the specified action to either move or color-code the message.

To Update the List of Unwanted E-mail Senders

1. From the Inbox folder, on the Tools menu, click Organize.
2. Click Junk E-Mail.
3. Scroll to the bottom of the Organizer window and click "click here."
4. To change the commercial e-mail list, click Edit Junk Senders.
5. To change the Adult Content list, click Edit Adult Content Senders.

Outlook adds the sender of the e-mail to the selected list and takes the specified action to either move or color-code the message.

To Make an Exception to Your Filtered Content List

1. On the Tools menu, click Rules Wizard.
2. In the "Apply rules in the following order" box, click Exception List.
3. In the Rule Description box, click Exception List.
4. Click Add.
5. Enter the e-mail address you want to make an exception.

Messages from the e-mail address that you entered will remain in your Inbox, even if the content contains phrases found in the internal list of filtering terms.

NOTE: The Exception rule will not work for e-mail addresses within your own Intranet.

To Change the Destination Folder for Junk Messages

1. From the Inbox folder, on the Tools menu, click Organize.
2. Click Junk E-Mail.
3. Click Turn Off for Junk messages.
4. In the list of folders, click to select Other Folder.
5. In the Choose A Folder list, click to select a folder and click OK.
6. Click Turn On.

To Change the Destination Folder for Adult Content Messages

1. From the Inbox folder, on the Tools menu, click Organize.
2. Click Junk E-Mail.
3. Click Turn Off for the Adult Content Messages.
4. In the list of folders, click to select Other Folder.
5. In the Choose A Folder list, click to select a folder and click OK.
6. Click Turn on.

As Outlook receives unwanted messages it will move them to the newly specified folders.