OL98: Categories Unavailable in Mail Merge to Word

MORE INFORMATION

Exporting the Contacts Folder as a Text File

To export the contacts folder as a text file, follow these steps:

1. On the Outlook File menu, click Import And Export.
2. In the Import And Export Wizard, click to select "Export to a file" and click Next.
3. Select either "Comma Separated Values (Windows)" or "Tab Separated Values (Windows)," and click Next.
4. In the "Export to a File" dialog box, click the Contacts folder to select it and click Next.
5. In the "Save exported file as" box, type a name and path for the file, and click Next.
6. Click Finish to export the data.

You can use the resulting file as a Word mail merge data source.

Note: Office 97 users may find that exporting the Contacts data to Excel 97 provides a solution for both as a data source for merging and displaying and manipulating the Outlook fields.

Copying the Desired Category to a New Contacts Folder

To copy the desired category to a new contacts folder, follow these steps:

1. On the File menu, point to New, and then click Folder.
2. In the Create New Folder dialog box, in the Name box, type a name for the new folder.
3. Under the Folder Contains box, choose Contact Items.
4. Select a location for your new folder under the "Select where to place the folder" list, and click OK.
5. Select your current Contacts folder.
6. On the View menu, point to Current View, and then click By Category.
7. Expand the desired category to expose all the items.
8. Select all the items in the chosen category and drag them to the new Contacts folder.

You can now use this new folder as a Word mail merge data source.