OL98: Adding a Shortcut Icon to Access Another User's Calendar

MORE INFORMATION

To access another user's calendar from a shortcut, the other user must grant you permissions to her or his Mailbox and Calendar folder. You then can create a shortcut to access the other's calendar.

NOTE: The following procedure applies to any of the Messaging Application Program Interface (MAPI) folders in Outlook, not just the Calendar.

Granting Permissions to the Mailbox

1. Using your right mouse button, click the Mailbox in the Folder list, and then click Properties on the shortcut menu.
2. On the Permissions tab, Click Add to to choose an individual, or use Default to grant access to all users.
3. Click to select Read Items from the permissions group.
4. Click OK.

Granting Permissions to the Calendar Folder

1. Using your right mouse button, click the Calendar folder in the Folder list, and then click Properties on the shortcut menu.
2. On the Permissions tab, Click Add to to choose an individual, or use Default to grant access to all users.
3. To select the permissions level click to select a role from the Roles list or select specific permission items.
4. Click OK.

Adding an Outlook Bar Shortcut to the Other User's Calendar

1. On the Outlook Tools menu, click Services.
2. Click to select the Microsoft Exchange Server service, and then click Properties.
3. On the Advanced tab click Add to add the user name of the Mailbox you want to access.
4. Click OK three times to exit.
5. In the Folder List, click to expand the Mailbox of the user you wish to add.
6. Click the Calendar folder and drag it to the Outlook bar.

WARNING: ANY NEW FOLDERS THAT YOU CREATE UNDER THE ROOT FOLDER WILL INHERIT THE PERMISSIONS OF THE ROOT AND MAY COMPROMISE YOUR PRIVACY.

If you grant reviewer (read) permission to the root your existing folders will not be affected. However, any new folders that you create will inherit the reviewer (read) permission. After you create a new folder, set its properties and explicitly remove the inherited permissions to ensure privacy.