KB178737 - WD: Error Message When Merging Documents Containing Comments

Article ID: 178737

Article Last Modified on 1/22/2007

APPLIES TO

Microsoft Word 6.0 Standard Edition
Microsoft Word 6.0a
Microsoft Word 6.0c
Microsoft Word 6.0 Standard Edition
Microsoft Word 95 Standard Edition
Microsoft Word 95a
Microsoft Word 97 Standard Edition
Microsoft Word 6.0 for Macintosh
Microsoft Word 6.01 for Macintosh
Microsoft Word 6.01 for Macintosh
Microsoft Word 98 for Macintosh

This article was previously published under Q178737

SYMPTOMS

When you merge multiple documents that contain comments (annotations), you receive the following message:

The merged documents contain unmarked changes. Do you want to merge up to the first untracked change?

NOTE: This message occurs when you merge the second and remaining documents into the original (uncommented) document.

CAUSE

This functionality is by design. When you insert a comment into a document, Word automatically turns on the "Track changes while editing" option.

WORKAROUND

When you receive the message listed in the "Symptoms" section of this article, click OK. Word will continue to merge the comments into the original document.

MORE INFORMATION

To combine comments from several reviewers into one document, follow these steps.

Word 97 for Windows and Word 98 Macintosh Edition

Open the copy of the original document into which you want to merge changes.
On the Tools menu, click Merge Documents.
Locate and click one of the documents that has changes to be merged, and then click Open.
Repeat steps 2 and 3 until all copies of the document are merged.
Review the comments.

Earlier Versions of Word

Open the document that has the revisions and annotations you want to merge into the original document.
On the Tools menu, click Revisions.
Click Merge Revisions.
Click the name of the document you want to merge revisions into, or type its name in the File Name box.
Review the annotations.

For additional information, please see the following article in the Microsoft Knowledge Base:

178730 WD: Comments/Annotations Scramble When Merging Documents

REFERENCES

Word 97 for Windows and Word 98 Macintosh Edition

Click the Office Assistant, type comments, click Search, and then click to view any of the comment topics.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

120802 Office: How to Add/Remove a Single Office Program or Component

Word for Windows 95, versions 7.0, 7.0a

On the Help menu, click Answer Wizard. On the Answer Wizard tab, type comments, and click Search. Click to select the topic "Review another's document" and then click Display.

Word 6.0 (Windows and Macintosh)

On the Help menu, click "Search for Help on." On the Index tab, type comments, and click Display. Click to select the "Annotating, Revising, and Routing Documents" topic, and then click Display.

Additional query words: combine mix join

Keywords: kbprb kbfield KB178737