Knowledge Base

XL98: Missing Totals When Using Nested Subtotals

Article ID: 178679

Article Last Modified on 9/11/2002

Microsoft Excel 98 for Macintosh

This article was previously published under Q178679

SYMPTOMS

When you create multiple-level (or nested) subtotals for data, the totals appear in the incorrect order (are staggered incorrectly) and may exclude grand totals for some functions.

CAUSE

This problem occurs when you do the following:

You create nested subtotals by using the Subtotals command on the Data menu or run a Visual Basic for Applications macro to create subtotals with multilevel outlines. -and-
You clear the Summary Below Data check box in the Subtotals dialog box.

WORKAROUND

To work around this problem, click to select the Summary Below Data check box in the Subtotal dialog box.

If you are using a Visual Basic macro to create your subtotals, set the optional SummaryBelowData argument to True or use the xlSummaryBelow constant. The following macro gives an example of this argument:

   Selection.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(3), _
   Replace:=False, PageBreaks:=False, SummaryBelowData:=xlSummaryBelow

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

REFERENCES

For more information about creating multiple-level subtotals, click the Index button in Help, type the following text

subtotals, lists

and then double-click the selected text to go to the "Insert subtotal values into a list" topic.

Additional query words: nest layered multiple order stagger XL98 multi- level multilevel

Keywords: kbbug KB178679