OL97: How to Change the Default Duration of Appointments

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An appointment is an activity that you schedule time for in your Calendar that does not involve other people or resources. A recurring appointment repeats on a regular basis.

A meeting is an appointment to which people and resources are invited. A recurring meeting repeats on a regular basis.

To Change the Default Appointment Duration

To change the default duration, follow these steps:

1. Start Microsoft Outlook and open the Calendar.
2. On the View menu, click Format View.
3. Click the arrow next to Time, select one of the items, and then click OK. (In version 8.01 and later, this box is labeled Time Scale.)

In addition to changing the default length of your appointments and meetings, the blocks of time that display in the Day view of the Calendar reflect the same increment of time.

To Change the Duration of a New Appointment

To create a new appointment and manually change the duration, follow these steps:

1. Start Outlook and open the Calendar.
2. On the Calendar menu, click New Appointment.
3. Type the Subject and Location in the appropriate fields.
4. In the Start Time and End Time lists, select the date, start time, and end time.
5. Complete all other areas as appropriate, and then click Save And Close.