XCLN: No Means of Disabling Default Folders from Offline Use

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• Encourage all users to send links to large documents instead of sending the whole document as attachments.
• Place restrictions on the sizes of messages that may be sent through the Exchange Messaging system (this can be done through the Exchange Administrator program). Restrictions can be set on individual mailboxes or for all messages flowing through a specific connector.
• Perform a full synchronization and download the offline address book while connected to a LAN whenever possible. This is especially important after creating a new OST file because of the amount of information that typically must be replicated initially. Because synchronization only transfers new information, if a majority of the information can be replicated while connected over a LAN, remote synchronization time will be greatly shortened.
• Consider moving large forms from the Organizational Forms Library to a Personal Folder (PST) or a public folder. Organizational forms are replicated to offline folder files as well and can be large. When you synchronize a folder Outlook checks to see if that folder contains items that use an Organizational Form. If so, the form is synchronized. There is no user option to modify this behavior.
• Keep information in the Sent Items folder to a minimum by regularly archiving or deleting information from the Sent Items folder. Microsoft Outlook's Autoarchive feature can make this process easy. If necessary, disable the option: on the Tools menu, click Options, and then on the Send tab, in the Sent Items Folder, select the Save A Copy Of The Item option.
• Keep information in the Deleted Items folder to a minimum by: on the Tools menu, click Option, and then on the General tab, select the Empty the deleted items folder upon exiting option.
• Use a server-based Inbox Assistant rule to automatically move any large messages or messages with attachments to a private folder not marked for synchronization. A reply template can simultaneously be sent stating "a large message has been moved to the Attachment folder" so that it is apparent to the user that a large message was moved with a rule.