Knowledge Base

Multilevel Number Format Changes If Document Inserted as File

Article ID: 162690

Article Last Modified on 8/17/2005

Microsoft Word 95 Standard Edition
Microsoft Word 95a
Microsoft Word 6.0 Standard Edition
Microsoft Word 6.0a
Microsoft Word 6.0c

This article was previously published under Q162690

SYMPTOMS

When you use the File command on the Insert menu to insert a file, if the inserted document contains a numbered list with a multilevel format, the list will change to an outline number format. For example, a list formatted with legal numbering may be changed to outline numbering.

WORKAROUND

To work around this problem, use the following steps after you insert the document:

In the destination document, select the multilevel numbered list.
On the Format menu, click Bullets And Numbering.
Click the Multilevel tab, select the desired numbering format, and then click OK.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. This problem was corrected in Microsoft Word 97 for Windows.

MORE INFORMATION

If the source file contains a multilevel numbered list as follows:

   1. First
      1.1 subcategory
      1.2 subcategory
          1.2.1 subcategory

   2. Second
      2.1 subcategory
      2.2 subcategory
          2.2.1 subcategory

When the file is inserted into another document, the multilevel numbered list changes to the following:

   I. First
      A) subcategory
      B) subcategory
         1. subcategory

   II. Second
       A) subcategory
       B) subcategory
          1. subcategory

Additional query words: 6.0 7.0 word6 word7 word95 multi-level

Keywords: kbnumbering KB162690