PPT97: How to Record a Macro using PowerPoint 97

MORE INFORMATION

Record a Macro

1. Open or create a PowerPoint Presentation. You cannot record a macro unless a presentation is open.
2. On the Tools menu, point to Macro, and then click Record New Macro. This opens the Record Macro dialog box.
   
   NOTE: If you are currently recording a macro, you see the Stop Recording menu choice instead of the Record New Macro option.
3. In the Macro name box, enter a name for your macro. The default macro name is the word Macro followed by a number. The name must begin with a letter and can contain up to 80 letters. The name cannot contain any spaces. Visual Basic for Applications keywords are invalid names for macros.
   
   Don't worry about trying to remember all the rules for naming macros. If you enter an invalid macro name, PowerPoint 97 displays a dialog box with a message similar to the following:
   <macro name> is not a valid name for a macro
4. Use the Store Macro In drop down list to select the location in which to save your macro. The default location is the active presentation. Normally, you would save macros within presentations.
5. Use the Description box to type a description of what your macro does. The description is important. Once you build up a collection of macros without descriptions, it may be very difficult to determine what any particular macro does.
6. Once you have the Record Macro settings configured, click OK. This brings up the Stop Recording command bar. The command bar contains one square button. This button is used to stop the macro from recording.
7. Carry out the actions you want to record.
   
   NOTE: Some actions may not be recorded by the macro recorder. PowerPoint records a command only when an equivalent Visual Basic for Applications command exists within PowerPoint's object model. The object model is a set of commands that you can use to control PowerPoint.
8. When done with the actions, stop recording the macro. You can do this in two ways:
   
   
   • Click the square button located on the Stop Recording command bar. -or-
     
     
   • On the Tools menu, point to Macro, and then click Stop Recording.

Run a Macro

1. On the Tools menu, point to Macro, and then click Macros. The Macro dialog box appears.
2. Click a macro from the list of available macros. If you do not see your macro listed, one of two things may be happening:
   
   
   • The presentation where the macro resides is not open. Open the presentation that contains your macro and try again.
   • A presentation that does not contain your macro is selected on the Macro In drop down list. Click the drop down menu to view a list of open presentations. Select the presentation that contains your macro and try again.
     
     NOTE: You can select the All open presentations option to view all the macros currently available.
3. With the macro you wish to run highlighted, click the run button.

Where Macros Are Stored

How to Delete a Macro

1. On the Tools menu, point to Macro, and then click Macros. This brings up the Macro dialog box.
2. Click the macro you wish to delete.
3. Click the Delete button.
4. PowerPoint displays a dialog box similar to the following:
   Are you sure you want to delete the macro <macro name>?
   Click Yes to delete the macro.

Limitations of Recorded Macros