KB159824 - WD97: How to Automatically Update Fields

Article ID: 159824

Article Last Modified on 1/19/2007

Microsoft Word 97 Standard Edition

This article was previously published under Q159824

SUMMARY

This article provides a Microsoft Visual Basic for Applications macro example that automatically updates all fields--including the fields in the header and footer--in a Word 97 document or template.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

To create a macro that updates all fields in a document or template, use the following steps:

On the Tools menu, point to Macro, and then click Visual Basic Editor.
In the Visual Basic Project window, expand the Project(<Document/ Template Name>) folder.
Double-click "ThisDocument."

In the Code window, type either of the following macros:

To run the macro when you open the document, type the following code:

        Sub AutoOpen()
           Dim aStory As Range
           Dim aField As Field
           For Each aStory In ActiveDocument.StoryRanges
              For Each aField In aStory.Fields
                 aField.Update
              Next aField
           Next aStory
        End Sub

To run the macro when you create a new document, type the following code:

         Sub AutoNew()
           Dim aStory As Range
           Dim aField As Field
           For Each aStory In ActiveDocument.StoryRanges
              For Each aField In aStory.Fields
                 aField.Update
              Next aField
           Next aStory
         End Sub

On the File menu, click Save <Document/Template Name>.
Close the Visual Basic Editor.

Each time you open or create a document, the macro will run and update all fields in the document or template.

For additional information, please see the following article in the Microsoft Knowledge Base:

173707 How to Run Sample Code from Knowledge Base Articles

REFERENCES

For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

163435 Programming Resources for Visual Basic for Applications

Additional query words: wordcon vb vba vbe update updating auto automatic automatically autoupdate autonew autoopen updatefields

Keywords: kbhowto kbmacroexample kbualink97 kbusage KB159824