OL97: How to Use AutoSignature in Outlook

MORE INFORMATION

In Outlook 97, the AutoSignature feature works differently than it does in Microsoft Exchange Client in the following ways:

• When you install Outlook over Exchange Client, the AutoSignature is not converted.
• You can define only one true AutoSignature and it cannot contain graphics unless Word is used as your e-mail editor.
• Whether WordMail is used or not, you can mimic multiple AutoSignatures by using templates.

To create an AutoSignature in Outlook, you can use one of the following three procedures.

Use the following steps to create an AutoSignature when you are not using Microsoft Word as your e-mail editor:

1. Click the Inbox.
2. On the Tools menu, click AutoSignature.
3. In the input box, type the text you that want to include in the signature information. You cannot insert graphics into an AutoSignature in this mode.
4. Click OK.

Use the following steps to create an AutoSignature when you are using Microsoft Word as your e-mail editor:

1. Open a new e-mail message.
2. Enter the signature as you want it to appear. You can also insert graphics in this mode.
3. Select the signature that you entered.
4. On the Tools menu, click AutoSignature.
5. Close the e-mail message.

You can mimic multiple AutoSignatures by defining templates that contain your signatures. To do this:

1. Open a new e-mail message.
2. Enter the signature as you want it to appear. You can insert graphics in this mode.
3. On the File menu, click Save As.
4. In the Save As Type box, click Outlook Template.
5. In the File Name box, type a name for your template.
6. Click Save.
7. Close the e-mail message.

NOTE: To use your AutoSignature templates, click Choose Template on the Compose menu, and then double-click the template that you want.