WD97: Format Callout Dimmed After Drawing Certain Callouts

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Microsoft Word 97 has 20 callouts that you can use in a Word document. Callouts are used to focus the reader's attention to a particular part of the document. There are two types of callouts in Word: line and bubble.

A line callout is a line box that has a leader directing the reader's attention to a specific area of the document. There are 15 line callouts available, as follows: A bubble callout is a shape that does not have a leader. The shape has a pointer as part of the shape, but it is not considered a leader. There are four bubble callouts available, as follows:

Inserting Callouts

To insert a callout, follow these steps:

1. On the View menu, point to Toolbars, and then click Drawing.
2. On the Drawing toolbar, click AutoShapes, point to Callouts, and then click the callout you want.
3. Draw the callout at the location you want in the document.

Formatting Callouts

To format the attributes of a callout, follow these steps:

1. Right-click on one of the sides of the callout (a four-ended arrow should be present on the mouse pointer). This brings up a shortcut menu.
2. On the shortcut menu, click Format AutoShape.
3. In the Format AutoShape dialog box, select the "Colors and Lines," "Size," "Position," or "Wrapping" tab, and select the settings you want for the callout.
4. In the Format AutoShape dialog box, click the Text Box tab. If the callout you selected is a line callout, the Format Callout button is available. However, if the callout you selected is a bubble callout, the Format Callout button is unavailable.
5. If the Format AutoShape button is available, click the button. In the Format Callout dialog box, set the Type and Options that you want for the Leader and Callout, and then click OK.