Knowledge Base

WD: Misspelled Word Not Flagged by Spelling Checker After Merge

Article ID: 155122

Article Last Modified on 1/19/2007

Microsoft Word 95 Standard Edition
Microsoft Word 95a
Microsoft Word 97 Standard Edition

This article was previously published under Q155122

SYMPTOMS

The spelling checker does not flag all misspelled words in a merged document. In particular, the spelling checker misses those words that result from the merge fields in the main document.

CAUSE

During the merge process, the merge field results are formatted with the Language format called "No Proofing."

WORKAROUND

To work around this problem, use the method for your version of Word.

Word 97

In the merged document, select all of the text.
On the Tools menu, point to Language, and click Set Language.
Select English (U.S.), and click OK.

Word version 7.x

In the merged document, select all of the text.
On the Tools menu, click Language, and select English (U.S.).

STATUS

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

MORE INFORMATION

Word automatically formats the mail merge fields with "No Proofing" during the merge process. As a result, the main document cannot be modified to correct this problem; you must format the result of the merge.

Additional query words: 7.0 97 print merge field proof speller spelling mispelling wrong red wavy squiggly automatic doesn't won't word95 word97

Keywords: kbbug kbfield kbproof kbualink97 KB155122