Works 3.0 FAQ: Word Processor Questions (Part 2)

MORE INFORMATION

1. Q. What types of file formats can I use to save my Works word processing document?
   
   A. Works supplies converters to save files in the following file formats:
   
   
   • Works 3.0 for Windows (.wps)
   • Works 2.0 for Windows (.wps)
   • Works for MS-DOS (.wps)
   • Text (.txt)
   • Rich Text Format (.rtf)
   • Word 2.x for Windows (.doc)
   • WordPerfect 5.x (.doc)
   • Windows Write 3.0 (.wri)
   • Works 3.0 for Mac (.wp)
   
   
   If you want to convert the file into a format not listed, the file must be converted to a another format read by both the program writing the file, and the program reading the file.
   
   For example, if the program with which you want to use your Works Word Processor can read text files, you can save your Works document as a text file and use it in the program, even though the program is not on the list of supported formats.
2. Q. How do I create header and footer paragraphs in my Works Word Processor document?
   
   Header and footer paragraphs can contain one or more lines of text, and can include a drawing or other object. By default, header and footer paragraphs print at the top and bottom of each page. They typically contain information such as page numbers and document titles. To create header and footer paragraphs, do the following:
   
   
   1. On the View menu in Normal view, click Headers & Footers.
   2. Select Use Header & Footer Paragraphs, and then click OK.
   3. Your document reappears, with the letters H and F in the upper- left corner of the first page. Type header information after the letter H, and footer information after the letter F.
   NOTE: For information about inserting page numbers, the current date, or other special characters in a header or footer, see your Works printed documentation or online help.
3. Q. How do I change the formatting of the header and footer in my Word Processor document?
   
   A. The procedures for changing the font and style of your header or footer depend on the header or footer you are using.
   
   If you are using header and footer paragraphs, you can format them just like regular text. To format the header or footer text, highlight the text, and then select a font, font size, and style.
   
   The standard one-line headers and footers adopt the same formatting as the last paragraph in your document. To change their formatting, do the following:
   1. Insert your cursor to the left of the last paragraph marker in your document.
   2. On the Format menu, click Font & Style.
   3. Select the font, point size, and style you want, and then click OK.
4. Q. When I try to print or preview my document, I receive the error message "Header Too Tall," or "Footer Too Tall." Why?
   
   A. These error messages appears under one of three conditions:

   Condition 1

   The margins have been set in a way that does not allow enough space between the header or footer and the body of the document.
   
   To solve this problem, do the following:
   
   
   1. On the File menu, click Page Setup.
   2. Click the Margins tab.
   3. To correct the header, increase the top margin or decrease the header margin. To correct the footer, increase the bottom margin and the footer margin.

   Condition 2

   The font size of the header or footer is too large for the space allotted to it, causing it to overlap the body of the document.
   
   To resolve this problem for header and footer paragraphs, do the following:
   
   
   1. Select the paragraph text.
   2. On the Format menu, click Font & Style to change the font size.
   To resolve this problem for a standard header and footer, do the following:
   
   
   1. Select the paragraph mark at the end of the document before you change the font. To see the paragraph mark, on the View menu, click All Characters.
   2. On the Format menu, click Font & Style to change the font size.

   Condition 3

   Too many lines of text have been entered for the header or footer, causing it to overlap the body of the document.
   
   To resolve this problem do the following:
   • reduce the amount of text in the header or footer.

     -or-

   • increase the top or bottom margin until the text fits within the boundaries and adjust the header and footer margins appropriately.
   
   
   
5. Q. How do I place my footnotes at the end of each page instead of at the end of the document?
   
   A. To specify where you want footnotes printed, do the following:
   1. On the File menu, click Page Setup.
   2. Click the Other Options tab.
   3. Select the Print Footnotes At End Of Document check box.
   4. Click OK.