How to Use Whiteboard in Microsoft NetMeeting

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Whiteboard Features

NetMeeting includes a Whiteboard tool that allows online meeting participants to draw pictures and write text that can be used to illustrate ideas. Whiteboard is based on the ActiveX Conferencing platform and includes the following features:

• When one person in a meeting runs Whiteboard, it appears on all screens. Everyone in the meeting can then draw on the Whiteboard simultaneously and see what other people are drawing. If you do not want other meeting participants to be able to draw on the Whiteboard, you can lock the contents of Whiteboard so that only you can draw on it.
• Unlike other shared programs that you run from NetMeeting, separate instances of Whiteboard run on all computers participating in the meeting. Because meeting participants are not using the same instance of Whiteboard, they can resize, minimize, or maximize the Whiteboard window on their computer independent of the Whiteboard windows on other computers.
• In addition to the standard text and drawing tools that are available on the toolbar and on the Tools menu, Whiteboard includes advanced drawing tools that allow you to paste a portion of your desktop or an entire window into Whiteboard. You can also zoom in or out, insert additional pages, or clear the current page.
• You can save the current contents of the Whiteboard so they can be displayed when you use Whiteboard in the future.
• The Whiteboard included in NetMeeting version 3.01 is T.126 compliant by default and supports 24 bit color.

Starting Whiteboard

To start Whiteboard, click Whiteboard on the Tools menu in NetMeeting, or click the Whiteboard button on the toolbar.

Using Whiteboard

Locking the Whiteboard Contents:

To lock the current contents of the Whiteboard so that other meeting participants cannot draw on the Whiteboard, click Lock Contents on the Tools menu, or click the Lock Contents button on the toolbar.

Using Standard Tools:

To use one of the standard text or drawing tools that are available in Whiteboard, click the tool on the Tools menu or on the toolbar.

Using the Select Area Tool:

To use the Select Area tool to paste a portion of your desktop into Whiteboard, follow these steps:

1. On the Tools menu, click Select Area, or click the Select Area button on the toolbar.
2. Click OK, and then select the area that you want to paste into Whiteboard. The area that you select is pasted into Whiteboard automatically.

Using the Select Window Tool:

To use the Select Window tool to paste an entire window into Whiteboard, follow these steps:

1. On the Tools menu, click Select Window, or click the Select Window button on the toolbar.
2. Click OK, and then click the window that you want to paste into Whiteboard. The window that you click is pasted into Whiteboard automatically.

Zooming In or Out:

To zoom in or out, click Zoom on the View menu, or click the Zoom button on the toolbar. Note that there are only two zoom levels available in Whiteboard.

Inserting Additional Pages:

To insert an additional page, click Insert Page Before or Insert Page After on the Edit menu, or click the Insert New Page button. To move between pages after inserting additional pages, click the First Page, Previous Page, Next Page, or Last Page button.

Clearing the Current Page:

To clear the current page, click Clear Page on the Edit menu.

Saving Whiteboard Contents:

To save the current contents of the Whiteboard so they can be displayed when you use Whiteboard in the future, follow these steps:

1. On the File menu, click Save.
2. Type a file name in the File Name box, and then click Save. The file is saved in the folder you specify with a .wht extension in NetMeeting versions 1.0 and 2.x, and a .nmw extension in NetMeeting version 3.01.