XADM: How to Include the Global Address List in the Offline Address Book

MORE INFORMATION

When you install Exchange Server, there is only one recipients container, called the Recipients container, in the first site. By default, this Recipients container is the only entry in the list of Address Books. (In the DS Site Configuration properties, click the Offline Address Book tab to see the list of Address Books.)

Exchange Server builds the offline Address Book (based on a configurable schedule) from this list of Address Books, so by default, the offline Address Book only contains the recipients that are listed in the default Recipients container of a site. To generate an offline Address Book that contains all of the users in the global address list, perform the following steps:

1. Start the Exchange Server Administrator program.
2. In the left pane, click the Configuration container for the site that you want to change.
3. In the right pane, double-click the DS Site Configuration object. The DS Site Configuration Properties dialog box is displayed.
4. Click the Offline Address Book tab.
5. Perform one of the following sets of steps, as applicable:
   • For Exchange Server version 4.0:
     1. Under Generate Data Files From the Address Book Container, click Modify.
     2. In the Offline Address Book Container window, click the Global Address List container, and then click OK. The Generate Data Files From The Address Book Container box changes to Global Address List.
   • For Exchange Server versions 5.0 and 5.5:
     1. Click Add.
     2. In the Offline Address Book Container window, click the Global Address List container, and then click OK. The Address Book Container box adds the Global Address List.
6. Click Generate Offline Address Book Now to generate a new offline Address Book that contains all of the recipients available in the Exchange Server organization.
7. Click OK.

After you perform these steps, downloads of the offline Address Book contain all of the recipients from the global address list.