Mac Works: Resuming a Print Merge After Interruption
  
PSS ID Number: Q20420
Article last modified on 10-22-1998
 
1.0 1.1 2.0 3.0
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh, versions 1.x, 2.0, and 3.0
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SUMMARY
=======
 
To continue a Microsoft Works print merge from where it stopped, use a
Record Selection or Filter to display the records that remain to be printed
before resuming the merge.
 
EXAMPLE:  If the database was sorted on a Last Name field in ascending
order prior to the merge, complete the following steps:
 
Works 1.x and 2.x
-----------------
 
1. Open the database and determine the last record to print successfully.
 
2. Choose Record Selection from the Organize menu.
 
3. Highlight the Last Name field.
 
4. Highlight Is Greater Than.
 
5. In the Record Comparison box, type in the last name to print
   successfully.
 
6. Choose Select
 
The merge can now be resumed.
 
Works 3.x
---------
 
1. Open the database and determine the last record to print successfully.
 
2. Choose New Filter from the Data menu.
 
3. Select the Last Name field drop down list box.
 
4. Select Is Greater Than from the Comparison drop down list box.
 
5. In the Compare To box, type in the last name to print successfully.
 
6. Choose OK.
 
The merge can now be resumed.
 
MORE INFORMATION
================
 
If the database was not sorted, use one of the following methods:
 
Method 1
--------
 
1. Copy the database to another disk for storage.
 
2. Cut the records already printed out of the original database before
   resuming the merge.
 
3. After the printing is finished, delete the altered database and
   move the copy from the storage disk to the working disk.
 
Method 2
--------
 
 1. Add a new Field in the database (this field will represent record
    numbers).
 
 2. Open a new spreadsheet document.
 
 3. Place a numeric one in cell A1.
 
 4. In Cell A2 type "=a1+1", without the quotes.
 
 5. Use the Fill Down command to as many records/rows as you need in the
    database.
 
 6. Go to the Edit menu and choose Select, type in the range of cells to be
    selected.
 
 7. Go to the Edit menu and choose Copy.
 
 8. Return to the Database document.
 
 9. Select the first cell in the new field.
 
10. Go to the Edit menu and choose Paste to put the information into the
    database field.
 
11. Create a Filter or Record Selection and use the record numbers as
    your criteria.
 
Additional query words: 1.00 1.10 2.00 3.00 mwksprint mwksdb mwksss
mwkswp
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Keywords          : kbprint kbtshoot
Version           : 1.0 1.1 2.0 3.0
Platform          : MACINTOSH
Issue type        : kbinfo
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Copyright Microsoft Corporation 1998.