Mac Works 3.0: Guide for Network Administrators
  
PSS ID Number: Q171736
Article last modified on 10-22-1998
 
3.00
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh, version 3.0
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SUMMARY
=======
 
This article contains the information from the pamphlet,
"The Guide to Using Microsoft Works for the Macintosh on a Network."
 
MORE INFORMATION
================
 
This booklet provides information on using Microsoft Works for the
Macintosh on a network. It includes information both to help a network
administrator set up Works on a network and to help people other than
network administrators use Works to create and share documents on a
network.
 
If you are a network administrator, please read "Section 1: Network
administrator's guide to setting up Works" and then read "Section 2: Using
Works on a network."
 
If you will use Works on a network but are not a network administrator read
"Section 2: Using Works on a network."
 
SECTION 1: NETWORK ADMINISTRATOR'S GUIDE TO SETTING UP WORKS
============================================================
 
By using Works on a network, many people can share and print information
from the same documents. Works can be set up on a network as a shared
application on a server or as a personal application on individual
workstations.
 
Works as a shared application
-----------------------------
 
Each workstation can use the Works application from the server to create
and edit documents; one copy of Works is shared by all the workstations.
Although one Works application is shared, each person on the network can
set individual Works preferences in the Preferences dialog boxes. These
preferences are then stored in each workstation's System  Folder, rather
than on the server.
 
When you run Works from a network server, performance will typically be
slower than when it runs on an individual workstation. Also, individual
workstations cannot use the Works Communications tool unless you install
the Communications Tools separately on each workstation.
 
Works as an individual application
----------------------------------
 
Each workstation uses a personal copy of Works that is not shared by the
network. The server is used only to share and print documents. This option
optimizes performance and workstation independence.
 
IMPORTANT: An individual copy of Microsoft Works must be purchased for each
Macintosh set up as a workstation on the network, whether Works is set up
as a shared application or set up on individual workstations. For more
information, see the license agreement on the disk packet.
 
Installing Works on a server
----------------------------
 
You can install Works on a server for use as a shared application or as a
source for installing Works on individual workstations. If you install
Works as a shared application and you want people on the network to be able
to use the works Communications tool, you must install the Communications
Tools separately on each workstation.
 
Before installation, make sure that the network software is installed and
operating properly and that all workstations are connected and functioning
on the network.
 
To install Works on a server
----------------------------
 
 1. Turn off any virus detection software you may be running.
 
 2. Insert the Works Disk 1 - Install disk into the disk drive.
 
 3. In the Works Disk 1 - Install window, double-click the Installer icon.
 
 4. In the Easy Install dialog box, choose the Customize button.
 
 5. Choose Run Works From Server from the list if you want to install Works
    for use as a shared application.
 
    -or-
 
    Choose Install Works From Server if you intend to install Works later
    on individual workstations from the server.
 
 6. Choose the Install button.
 
    Follow the instructions to insert the Works disks.
 
 7. When the Installation Complete dialog box is displayed, choose the
    Restart button.
 
To install the Communications tool on a workstation
---------------------------------------------------
 
 1. Make sure that the workstation and monitor are turned on.
 
 2. Turn off any virus detection software you may be running.
 
 3. From the Apple menu, choose Chooser.
 
 4. Highlight the AppleShare or other network icon, an AppleTalk zone, and
    the server that contain the Works files.
 
 5. If requested, type a name and password, and then choose the OK button.
 
 6. If requested, highlight the server item you want, and then choose the
    OK button.
 
    A network folder icon is displayed on the desktop, indicating that you
    are connected to the server.
 
 7. Close the Chooser, and then double-click the network folder.
 
 8. Open the folder that contains the Works files and double-click the
    Communications Installer icon.
 
 9. In the Easy Install dialog box, choose the Install button.
 
10. When the Installation complete dialog box is displayed, choose the
    Restart button.
 
INSTALLING WORKS ON INDIVIDUAL WORKSTATIONS
===========================================
 
Installing Works on individual workstation can be done from the Works disks
or from the server. If you want to install Works on many workstations,
installing from the server is faster. Before installation, make sure that
the network software is installed and operating properly and that all
workstation are connected and functioning on the network.
 
To Install Works from the Works disks
-------------------------------------
 
 1. Make sure that the workstation and monitor are turned on.
 
 2. Turn off any virus detection software you may be running.
 
 3. Insert the Works Disk 1 - Install disk into the disk drive.
 
 4. In the Works Disk 1 - Install window, double-click the Installer icon.
 
 5. In the Easy Install dialog box, choose the Install button and then type
    your name (and company, if appropriate) when it is requested. Follow
    the instructions to insert the Works disks.
 
 6. When the Installation Complete dialog box is displayed, choose the
    Restart button.
 
To install Works from the server
--------------------------------
 
NOTE: before using this procedure, you must install Works on the server.
For details, see "To install Works on a server" above.
 
 1. Make sure that the workstation and monitor are turned on.
 
 2. Turn off any virus detection software you may be running.
 
 3. From the Apple menu, choose Chooser
 
 4. Highlight the AppleShare or other network icon, an AppleTalk zone, and
    the server that contains the Works files.
 
 5. If requested, type a name and password, and then choose the OK button.
 
 6. If requested, highlight the server item you want, and then choose the
    OK button.
 
    A network folder icon is displayed on the desktop, indicating that you
    are connected to the server.
 
 7. Close the Chooser, and then double-click the network folder.
 
 8. Open the folder that contains the Works files, and double-click the
    Installer icon.
 
 9. In the Easy Install dialog box, choose the Install button and then type
    your name (and company, if appropriate) when it is requested.
 
10. When the Installation Complete dialog box is displayed, choose the
    Restart button.
 
PROTECTING NETWORK FILES FROM ACCIDENTAL CHANGE OR DELETION
===========================================================
 
You may want to protect some documents or files (such as the files required
for Works to run) from unauthorized change or accidental deletion. You can
use Macintosh System 7 or the protection feature of your network software
to restrict the access to certain folder. For details, see your System 7
Macintosh networking documentation or the documentation provided with your
network software.
 
SECTION 2: USING WORKS ON A NETWORK
===================================
 
Depending on how Works was installed on your network, you are using it as
either a shared application or a personal application.
 
When Works is a shared application, Works itself is on the network server.
Each person using Works uses the copy that is on the server.
 
When Works is a personal application, a copy of Works is on each
workstation. You have a personal copy of Works, and no other person on the
network can use your copy unless they are using your workstation.
 
In either case, each user on the network can set individual Works
preferences in the Preferences dialog boxes and create customized
dictionaries. These preferences and dictionaries are stored in each
workstation's System folder, rather than on the server.
 
To start Works as a shared application
--------------------------------------
 
 1. From the Apple menu, choose Chooser
 
 2. Highlight the AppleShare or other network icon, an AppleTalk zone, and
    the server that contains the Works files.
 
 3. If requested, type a name and password, and then choose the OK button.
 
 4. If requested, highlight the server item you want, and then choose the
    OK button.
 
    A network folder icon is displayed on the desktop, indicating that you
    are connected to the server.
 
 5. Close the Chooser, and then double-click the network folder.
 
 6. Double-click the Microsoft Works 3.0 Folder icon.
 
 7. Double-click the Microsoft Works 3.0 icon.
 
To start Works as a personal application
----------------------------------------
 
 1. Double-click the Microsoft Works 3.0 Folder icon.
 
 2. Double-click the Microsoft Works 3.0 icon.
 
Sharing Works documents on a network
------------------------------------
 
Whether you use Works as a shared application or a personal application,
sometimes you may want to open a document that someone else is working on,
or let others open documents you are working on. This is called sharing
documents.
 
You can share your documents either by placing them on the network server
or by granting others access to part of your computer's hard disk. You can
share individual documents or entire folder. For details, see you Macintosh
System 7 networking documentation or your network software documentation.
 
When sharing documents on a network, more than one person can open a
document at the same time. When documents are shared on a network, there
are two ways you can open them:
 
  * Open the document without being able to change it. A document opened
    like this is called "read-only."
 
  * Open the document and makes changes. A document opening like this is
    called "read-write."
 
With shared documents, it's a good idea to open a document with read-only
access unless you need to edit it. If you do not specify read-only and you
are the first to open a document, you will have read-write access to it. If
a document is already in use, you can open it only as a read-only document.
 
To open a shared document
-------------------------
 
NOTE: To use this procedure, you must be connected to the network computer
containing the document you want to open.
 
 1. From the Apple menu, choose Chooser.
 
 2. Highlight the AppleShare or other network icon, an AppleTalk zone, and
    the server that contain the Works files.
 
 3. Choose the Guest or Registered User option button.
 
    If you choose Registered User, type a name and password.
 
 4. Choose the OK button.
 
 5. Highlight the server item you want to use, and then choose the OK
    button.
 
    A network folder icon is displayed on the desktop, indicating that you
    are connected to the server.
 
 6. Close the Chooser window.
 
 7. From the Works File menu, choose Open.
 
 8. Open the network folder, and then open the document you want.
 
NOTE: if you try to open a document with read-write access while another
user with read-write access is using the document, Works displays a message
indicating that the document can be opened only as read-only. Choose the OK
button to open the document with read-only access; choose the Cancel button
to cancel the command.
 
If you want to save the changes you made to a read-only document, you can
do so by saving the document using a different name (with the Save As
command from the File menu).
 
Protecting shared Works documents
---------------------------------
 
When you place a document or folder on the network server or grant others
access to a document or folder on your computer, you can limit editing
privileges to selected individuals. You can change the document's access
privileges using the Macintosh System 7 file sharing and protection
features, or your network software. For details, see you Macintosh System 7
networking documentation or your network software documentation.
 
SIDENOTE TIPS
=============
 
What is a network?
   A network is any two or more computers that are connected so that they
   share application and documents.
 
What is a network administrator?
   A network administrator is someone who is responsible for installing
   software on a network, solving problems, and perhaps teaching others to
   use a network.
 
What is a server?
   A server is a central computer used to store the applications and
   documents that are shared among computers on the network.
 
What is a workstation?
   A workstation is a single computer on the network used by an individual
   to work with applications or documents stored on a network server.
 
Using Works as a shared application in schools
   Many educational computer networks can make good use of a network
   installation of Works. A teacher can set up documents to be shared by
   all students or certain groups of students, and the curriculum can be
   designed and monitored precisely.
 
Who sets up the workstations?
   Microsoft recommends that the network administrator set up individual
   workstations to avoid errors.
 
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Keywords          : kbnetwork
Version           : 3.00
Platform          : MACINTOSH
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Copyright Microsoft Corporation 1998.