Mac Works 4.0: Database Report Missing Information
  
PSS ID Number: Q155192
Article last modified on 10-22-1998
 
4.00
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh, version 4.0
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SYMPTOMS
========
 
When you view information in a Database report, you may notice information
at the bottom of each page is missing.
 
This may be caused when all of the following are true:
 
 - The information in the data section contains multiple lines
   of information. You may have the data fields arranged like this:
 
   [Field 1]   [Field 3]
   [Field 2]
 
 -  You move the data line so only the first level of information
    appears on the report. Using the example above,only data
    in Fields 1 and 3 will appear in the report; data
    in Field 2 will be hidden.
 
RESOLUTION
==========
 
To workaround this problem, you can either delete the unwanted fields or
remove and then re-insert the fields. Each procedure is discussed below:
 
NOTE: Before proceeding, you may want to copy your report and work with the
copy.
 
To Delete Fields in the Report
------------------------------
 
 1. In your report choose Report Options Layout from the
    Tools menu.
 
 2. Move the data line down so you can see any fields that
    are beneath it.
 
 3. Delete the fields that you do not want to appear
    on the report.
 
 4. Move the data line back to its original position.
 
 5. Choose Report Options Layout from the Tools menu to view
    your data.
 
 6. You should see all the information appear in your report.
 
To Remove and the Reinsert Fields in the Report
-----------------------------------------------
 
 1. In your report choose Report Options Layout from the
    Tools menu.
 
 2. Move the data line down so you can see any fields that
    are beneath it.
 
 3. Delete the fields that you want to hide in the report.
 
 4. Save your document by choosing Save from the File menu.
 
 5. To re-insert fields into a report, choose Report Options
    from the Tools menu and slide over to Display Options.
 
 6. The report generator will open to the Fields tab.
 
 7. Select the field to insert and press the Add button.
 
 8. Repeat these steps for all the fields you wish to add or
    re-insert.
 
 9. Press Done.
 
10. The newly inserted field(s) will appear in the left side
    of the report layout just above the data line.
 
11. Move the field to its original location.
 
12. Move the data line back to its original position.
 
13. Choose Report Options Layout from the Tools menu to view
    your data
 
14. You should see all the information appear in your report.
 
STATUS
======
 
Microsoft has confirmed this to be a problem in Works 4.00,
all versions. We are researching this problem and will post
new information here in the Microsoft Knowledge Base as it
becomes available.
 
KBCategory:
KBSubcategory:
 
Additional reference words: 4.00 mac m_works
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Version           : 4.00
Platform          : MACINTOSH
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Copyright Microsoft Corporation 1998.